How to Locate Missing Information in Microsoft Project

Microsoft Project is a project management tool used by individuals and teams around the world to plan and execute projects. One of the most important aspects of managing a successful project is having access to all necessary information. However, it’s not uncommon for information to go missing or become difficult to locate within the software. In this article, we will explore various ways you can locate missing information in Microsoft Project.

Checking the Filters and Grouping Options

One of the first things you should do when trying to locate missing information in Microsoft Project is to check the filters and grouping options being used. It’s possible that the data you’re looking for is still in the software but is being hidden because of the current filter settings.

To check the filters, click on the “View” tab, then select “Filters.” You’ll see a list of available filters, including the default filters and any custom filters you may have created. Ensure that the filter you want to use is selected.

Similarly, you can check the grouping options being used by clicking on the “View” tab, then selecting “Group By.” This will show you the current grouping settings and allow you to make changes as needed.

Using the Find Feature

Another way to locate missing information in Microsoft Project is to use the Find feature. This feature allows you to search for specific tasks, resources, or other items within your project plan.

To use the Find feature, click on the “Edit” tab, then select “Find.” A search box will appear, allowing you to enter your search criteria. Once you’ve entered your search terms, click “Find Next” to begin the search. If the item you’re looking for is found, it will be highlighted in the project plan.

Reviewing the Baseline Plan

If you’re unable to locate missing information using the above methods, it’s possible that the data was never entered into the project plan in the first place. In cases like this, you can review the baseline plan to see if the missing data was included in the original plan.

To view the baseline plan, click on the “Project” tab, then select “Set Baseline.” From here, you can choose which baseline to view and compare it to the current project plan. If the missing data is present in the baseline plan but not in the current plan, you’ll need to update the project plan accordingly.

Using Project Management Tools

In some cases, using project management tools like or ClickUp can help you locate missing information in Microsoft Project. These tools allow you to easily track and manage important project information, ensuring that nothing goes missing or gets overlooked.

When using these tools, be sure to integrate them with your Microsoft Project plan to ensure that all data is up-to-date and accurate. You may also want to consider using GanttPRO, Smartsheet, Clarizen or Wrike as an alternative to Microsoft Project if you continue to experience issues locating missing information.

Tip: When using project management tools, be sure to keep all team members informed of any changes or updates to avoid confusion or missed deadlines.


Locating missing information in Microsoft Project can be a frustrating experience, but with the right tools and techniques, it’s possible to quickly find and retrieve the data you need. By checking the filters and grouping options, using the Find feature, reviewing the baseline plan, and utilizing project management tools, you can ensure that your project stays on track and that all necessary data is readily available.